As your Trip planning progresses you may receive updated participant numbers.
Follow these steps to update Participant numbers in the BCE system:
- Locate the Trip: Go to the Manage Bookings tab and find the Trip you wish to update.
Use filters if needed to quickly locate the correct Trip.
- Open the Update Menu: Click the Vertical Ellipsis [⋮] on the right side of any Bookings row within the same Trip.
- Select Edit Trip from the list of actions.
- If you have extra number of participants in a Booking for that Trip, you would need to adjust the participants numbers for those Booking before you can change the participants number for the entire Trip.
In the below example, if you want to change the Trip's Planned Students to 45, you'd need to find the Bookings where you've entered additional number of Planned Students and remove the extra number of Planned Students from the booking.
In above screenshot, we'll adjust the number of students to 45 on the Booking by clicking the edit icon as shown by the red arrow.
Update the Students number and click Update Booking to save your changes. - Once the Booking has been updated and none of the other Bookings have participants number greater than the actual participant number for that Trip, we can proceed on editing the Trip's participant numbers.
Click the edit icon on the Trip as shown below:
Now, you can update the participants number.
- Save Your Changes: Click Update to confirm your changes.