How to Create a New Trip

Book Canberra Excursions allows you to plan a complete excursion by creating a trip that contains one or more bookings. You can book multiple attractions and programs in one place and manage all details from a single workflow.

1. Create a New Trip:

Steps

1. Click the Plan a Trip tab in the left navigation menu.
2. Select the Booking Type:
   • School Group
   • Social Group
3. Choose your Delivery option – Note: some Attractions offer online programs.

4. Set your preferred Excursion Dates.

   • By default, the BCE system will automatically select an end date 1 week after your chosen start date.

   • If you are planning a longer Trip, remember to update the end date to reflect the excursion's duration.

5. Add Attendees information, including:

   • School or organisation name.

   • Number of Students.

   • Number of Teachers.

   • Others.

6. Select Year Levels.

7. Once all fields have been completed click GO >.
   

2. Add Bookings to Your Trip Itinerary

A Trip can include several Bookings at different Attractions.

The program selection page indicates Attraction availability, with AM and PM time blocks.

Availability

• Time blocks highlighted in green indicate available sessions.

• A Key in the top-right corner helps you understand availability and Booking status.

• If a program is fully booked, you may choose to Join a Waitlist.

Steps to Add Bookings:

1. Select an Attraction and click the available time block that suits your Itinerary.

2. A list of available timeslots will appear, including the number of spots remaining in any particular timeslot.

   1. Important: Most Attractions have session limits, so large groups may have to be split across multiple timeslots.
      
      Splitting Groups

       

3. Select a desired timeslot.

4. A popup window will appear asking you to confirm:

   • The number of Students planned to attend the session.

   • Any booking notes you wish to provide to an Attraction.

5. Click Add to Itinerary to return to the program selection screen.

   • This allows you to add multiple timeslots if you are working with large groups.

6. When you have added all required program Bookings, close the window using the X icon in the top right corner.

   • Your Draft Bookings will now appear in the right-side panel.

   • All Bookings remain in Draft status while you finalise your Itinerary.

Repeat this process to add as many Bookings to a Trip until your itinerary is complete.

When you are ready to continue, click Next.

3. Submitting Your Trip

Before submitting your Trip:

1. Provide the Lead Excursion Teacher’s name, email address and mobile phone number.
   These details can be updated later if they change.

2. Accept the BCE System Usage Conditions and National Attractions Terms & Conditions by ticking the checkbox.

3. Click Book Now.

4. A confirmation message will appear, including your Trip ID.

5. Your submitted Trip can be viewed in the Manage Bookings tab.