BCE System-Generated On-The-Day Teachers communications
Messages sent via email
Trip Reminder email messages
- 3 Months Out: Reminder — Your Trip to Canberra!
Sent 3 months prior to a Trip start date.
It’s 3 months until your Trip to Canberra!
Your Tour Organiser has provided your email address so national attractions can help your Students enjoy their educational excursion to Canberra.
If any details below are incorrect contact your Tour Organiser so they can update information in the Book Canberra Excursions (BCE) system.
Please check:
- Are numbers related to Students, Teachers and Adults correct?
- Is Year Group information correct?
- Are On-the-Day Teacher details correct?
- Does anyone in your group need support?
We look forward to welcoming you and your students to Canberra!
Booking Information Summary
School Name <School name>
Lead Excursion Teacher Name: <Teacher name>
Lead Excursion Teacher phone number: <Teacher phone number>
Lead Excursion Teacher email address: <Teacher email address>
Trip ID: <BCE trip number>
Trip Date/s: <Trip start date> – <Trip end date>
Year Group/s: <Year groups>
Students: <Number of Students>
Teachers: <Number of Teachers>
Adults: <Number of adults>
Note: Tour Organisers only use the BCE system to book BCE attractions – see a list of all Book Canberra Excursions attractions.
Teacher Declarations
- Lead Excursion Teachers are required to submit a Teacher Declaration before a Trip starts.
For further information see:
- Child Safety, Public Liability and Risk Assessments
- School Excursion COVID-19 Guidelines - Frequently Asked Questions
Teacher Contact Details
- Lead Excursion Teacher contact details are critical for attractions to exercise a duty of care with regard to health, safety and educational outcomes for Students.
- Attractions must be able to contact Teachers quickly on or before the day of a visit, including with regard to emergencies, lost property, lost Students, or program specific needs.
Attraction Booking Information
Example:
Attraction Name: <Booking attraction name>
Date: <Booking start date>
Program: <Program name>
<Program-specific message for Teachers>
- 3 Weeks Out: Reminder — Your Trip to Canberra!
It’s just 3 weeks until your trip to Canberra!
Don’t forget to keep your Tour Organiser informed if things change!
If all details below are correct you don’t have to do anything!
If any details below are incorrect contact your Tour Organiser now so they can update information in the Book Canberra Excursions system:
- Your Tour Organiser will not be able to make amendments to numbers in the system 2 weeks out from your visit.
- Changes to numbers made within 2 weeks of your visit may incur costs.
- See the individual Terms & Conditions of each National Attraction for details.
Please check:
- Are numbers related to Students, Teachers and Adults correct?
- Is Year Group information correct?
- Are On-the-Day Teacher details correct?
- Does anyone in your group need support?
We look forward to welcoming you and your students to Canberra!
Booking Information Summary
School Name <School name>
Lead Excursion Teacher Name: <Teacher name>
Lead Excursion Teacher phone number: <Teacher phone number>
Lead Excursion Teacher email address: <Teacher email address>
Trip ID: <BCE trip number>
Trip Date/s: <Trip start date> – <Trip end date>
Year Group/s: <Year groups>
Students: <Number of Students>
Teachers: <Number of Teachers>
Adults: <Number of adults>
Note: Tour Organisers only use the BCE system to book BCE attractions – see a list of all Book Canberra Excursions attractions.
Teacher Declarations
- Lead Excursion Teachers are required to submit a Teacher Declaration before a Trip starts.
For further information see:
- Child Safety, Public Liability and Risk Assessments
- School Excursion COVID-19 Guidelines - Frequently Asked Questions
Teacher Contact Details
- Lead Excursion Teacher contact details are critical for attractions to exercise a duty of care with regard to health, safety and educational outcomes for Students.
- Attractions must be able to contact Teachers quickly on or before the day of a visit, including with regard to emergencies, lost property, lost Students, or program specific needs.
Attraction Booking Information
Example:
Attraction Name: <Booking attraction name>
Date: <Booking start date>
Program: <Program name>
<Program-specific message for Teachers> - Upcoming Canberra Trip: Lead Excursion Teacher Declaration — Action Required!
Sent 10 days prior to a Trip start date.
Lead Excursion Teachers must submit an online Declaration form.
Lead Excursion Teacher Declaration Link
- Lead Excursion Teacher Declaration – <Online form>
If you don’t make this declaration attractions will not allow entry to their premises.
If you are not the Lead Excursion Teacher with responsibility for this excursion contact your Tour Organiser so they can update information in the Book Canberra Excursions system.
For further information see:
- Child Safety, Public Liability and Risk Assessments
- School Excursion COVID-19 Guidelines - Frequently Asked Questions
Contact Details confirmation email message
- Your Trip to Canberra — Confirm your email address — Action Required!
Sent 23 days prior to a Trip start date, or when a Booking is confirmed.
Lead Excursion Teacher Declaration
- Lead Excursion Teacher Declaration
Lead Excursion Teacher Declaration
I understand by ticking the checkbox below I am declaring:
- I am the Lead Excursion Teacher in charge of a school excursion.
- I have read relevant Child Safety, Public Liability and Risk Assessments.
- I will read the School Excursion COVID-19 Guidelines.
- I will communicate as necessary with other Teachers.
- I understand no one should participate in an excursion if they are displaying symptoms of COVID-19.
Please be aware, if you do not submit this declaration your school may have Trips/Bookings cancelled.
Messages sent via sms
Contact details confirmation text message
- Confirm your phone number
Sent 23 days prior to a Trip start date, or when a Booking is confirmed.
Check email alert message
- Check your email
Sent 10 days prior to a Trip start date.